CTR - Contract Master Outbound Segment

Definition: The Contract Master File is a message which will send MedSurg supply item contracts from a supplier to a Materials Management Information system (MMIS) or from an MMIS to other systems which place orders for the supply items. The main purpose of this integration point is to assign the contract price to the supply items (in the MMIS Item

HL7 Attribute Table - CTR - Contract Master Outbound Segment

Seq#	Data Element Name	DataType	Usage	Vocabulary	Cardinality	Item #	Length	C.LEN	Flags
CTR
1	Contract Identifier	EI	R		[1..1]	02392
2	Contract Description	ST	O		[0..1]	02393		999	#
3	Contract Status	CWE	O	0536(S) Certificate Status(Suggested)	[0..1]	02394
4	Effective Date	DTM	R		[1..1]	02395
5	Expiration Date	DTM	R		[1..1]	02396
6	Contract Owner Name	XPN	O		[0..1]	02397
7	Contract Originator Name	XPN	O		[0..1]	02398
8	Supplier Type	CWE	R	0946(S) Supplier Type(Suggested)	[1..1]	02399
9	Contract Type	CWE	O	0965 Contract Type	[0..1]	02400
10	Free On Board Freight Terms	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02401
11	Price Protection Date	DTM	O		[0..1]	02402
12	Fixed Price Contract Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02403
13	Group Purchasing Organization	XON	O		[0..1]	02404
14	Maximum Markup	MOP	O		[0..1]	02405
15	Actual Markup	MOP	O		[0..1]	02406
16	Corporation	XON	C		[0..*]	02407
17	Parent of Corporation	XON	O		[0..1]	02408
18	Pricing Tier Level	CWE	O	0966 Pricing Tier Level	[0..1]	02409
19	Contract Priority	ST	O		[0..1]	02410
20	Class of Trade	CWE	O	0947 Class of Trade	[0..1]	02411
21	Associated Contract ID	EI	O		[0..1]	02412

CTR-1: Contract Identifier (EI) 02392

Definition: The Contract Identifier is a unique code assigned to the contract by the manufacturer or distributor to identify the contract.

CTR-2: Contract Description (ST) 02393

Definition: The Contract Description is a description of the contract identified in CTR-1.

CTR-3: Contract Status (CWE) 02394

Definition: The status (useful for determining whether the contract price should be used for ordering) that applies to the contract. Refer to User-defined Table 0536 – Certificate Status in Chapter 2C, Code Tables, for suggested values.

CTR-4: Effective Date (DTM) 02395

Definition: The Effective Date is the date that the contract becomes available to purchase from.

CTR-5: Expiration Date (DTM) 02396

Definition: Definition: The Expiration Date is the date that the contract becomes unavailable to purchase from.

CTR-6: Contract Owner Name (XPN) 02397

Definition: This field contains the name of the person who manages the contract.

CTR-7: Contract Originator Name (XPN) 02398

Definition: This field contains the name of the person who created the contract.

CTR-8: Supplier Type (CWE) 02399

Definition: This field contains the type of supplier associated to the contract. Suggested values ‘Distributor’ or ‘Manufacturer’.

Refer to User-defined Table 0946 – Supplier Type in Chapter 2C, Code Tables, for suggested values.

CTR-9: Contract Type (CWE) 02400

Definition: The Contract Type is an identifier of the contract which designates the source of the contract. Suggested values: L=Local, G=Global, and values can be defined by the source (user defined) such as the GPO or the distributor. Refer to User Defined Table 0965 – Contract Types in Chapter 2 C for examples.

CTR-10: Free On Board Freight Terms (CNE) 02401

Definition: This field indicates whether or not Free On Board freight terms are applicable to the contract.

Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

CTR-11: Price Protection Date (DTM) 02402

Definition: This field contains the date through which the contract item prices are protected by an agreement with the vendor.

CTR-12: Fixed Price Contract Indicator (CNE) 02403

Definition: This field indicates whether the items selected for the contract are purchased at the price indicated in the Contract Price or not. Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

CTR-13: Group Purchasing Organization (XON) 02404

Definition: This field contains the identifier which identifies the GPO organization.

CTR-14: Maximum Markup (MOP) 02405

Definition: This field contains the highest percentage that can be applied to each item’s Product Cost.

CTR-15: Actual Markup (MOP) 02406

Definition: This field contains the actual percentage (markup or discount) applied to each item’s Product Cost.

CTR-16: Corporation (XON) 02407

Definition: This field contains a corporation identifier (code and name) of the entity allowed to purchase from this contract.

Condition: This field shall be valued if CRT-17 Parent of Corporation is valued.

CTR-17: Parent of Corporation (XON) 02408

Definition: This field contains the parent of the corporation sent in CTR-17 such as an integrated delivery network.

CTR-18: Pricing Tier Level (CWE) 02409

Definition: This field contains the tier level at which this contract is priced. Pricing Tier level determines the price of the item on the contract. Tier Level can be assigned to an IDN or at a corporation level and is typically based on volume purchased (determined by $ or a %). The larger the volume purchased, the lower priced tier level is assigned to the contract. This value can change over the life of the contract if purchasing volume changes after initial contract signing.

Example:

01^Tier One, 02^Tier 2, etc.

Refer to User Defined Table 0966 – Pricing Tier Level in Chapter2C for examples.

CTR-19: Contract Priority (ST) 02410

Definition: This field contains the a value which represents the priority of this contract. In some cases there are multiple contracts associated to a given supply item, each needs a priority to determine which price to default to when ordering items on this contract. This field could be text or numeric.

CTR-20: Class of Trade (CWE) 02411

Definition: This field contains an indicator signifying whether the purchasing channel such as a hospital or retail, etc.

Refer to User-defined Table 0947 – Supplier Type Class of Trade in Chapter 2C, Code Tables, for suggested values.

CTR-21: Associated Contract ID (EI) 02412

Definition: This field contains an indicator signifying contract IDs of related contracts. An example is a vendor contract which (supplier type = D) could be associated to a manufacturer (supplier type = M) contract; this field would contain the manufacturer contract ID.