ITM - Material Item Segment

The Material Item segment (ITM) contains information about inventory supply items (stocked or non-stocked).

HL7 Attribute Table - ITM - Material Item Segment

Seq#	Data Element Name	DataType	Usage	Vocabulary	Cardinality	Item #	Length	C.LEN	Flags
ITM
1	Item Identifier	EI	R		[1..1]	02186
2	Item Description	ST	O		[0..1]	02274		999	#
3	Item Status	CWE	O	0776(S) Item Status(Suggested)	[0..1]	02187
4	Item Type	CWE	O	0778 Item Type	[0..1]	02188
5	Item Category	CWE	O		[0..1]	02189
6	Subject to Expiration Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02190
7	Manufacturer Identifier	EI	O		[0..1]	02191
8	Manufacturer Name	ST	O		[0..1]	02275		999	#
9	Manufacturer Catalog Number	ST	O		[0..1]	02192		20	#
10	Manufacturer Labeler Identification Code	CWE	O		[0..1]	02193
11	Patient Chargeable Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02070
12	Transaction Code	CWE	O	0132 Transaction Code	[0..1]	00361
13	Transaction Amount - Unit	CP	O		[0..1]	00366
14	Stocked Item Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02197
15	Supply Risk Codes	CWE	O	0871 Supply Risk Codes	[0..1]	02266
16	Approving Regulatory Agency	XON	O	0790 Approving Regulatory Agency	[0..*]	02199
17	Latex Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02200
18	Ruling Act	CWE	O	0793 Ruling Act	[0..*]	02201
19	Item Natural Account Code	CWE	O	0320 Item Natural Account Code	[0..1]	00282
20	Approved To Buy Quantity	NM	O		[0..1]	02203		6	#
21	Approved To Buy Price	MO	O		[0..1]	02204
22	Taxable Item Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02205
23	Freight Charge Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02206
24	Item Set Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02207
25	Item Set Identifier	EI	O		[0..1]	02208
26	Track Department Usage Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02209
27	Procedure Code	CNE	O		[0..1]	00393
28	Procedure Code Modifier	CNE	O		[0..*]	01316
29	Special Handling Code	CWE	O	0376(S) Special Handling Code(Suggested)	[0..1]	01370
30	Hazardous Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	03388
31	Sterile Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	03304
32	Material Data Safety Sheet Number	EI	O		[0..1]	03305
33	United Nations Standard Products and Services Code	CWE	O	0396(R) Coding System(Required)	[0..1]	03306
34	Contract Date	DR	O		[0..1]	02415
35	Manufacturer Contact Name	XPN	O		[0..1]	02416
36	Manufacturer Contact Information	XTN	O		[0..1]	02417
37	Class of Trade	ST	O		[0..1]	02418
38	Field Level Event Code	ID	O	0180(R) Record-level Event Code(Required)	[0..1]	02419

ITM-1: Item Identifier (EI) 02186

Definition: The Item Identifier is a unique code assigned to the material item by the Item Inventory Master catalog software application to identify the item.

ITM-2: Item Description (ST) 02274

Definition: The Item Description is a description of the material item identified in ITM-1.

ITM-3: Item Status (CWE) 02187

Definition: The status (useful for reporting and item usage purposes) that applies to an item. Refer to User-defined Table 0776 – Item Status in Chapter 2C, Code Tables, for suggested values.

ITM-4: Item Type (CWE) 02188

Definition: The Item Type is a classification of material items into like groups as defined and utilized within an Operating Room setting for charting procedures. An Item Type is a higher level of classification than an Item Category as described in ITM-4. Refer to User-defined Table 0778 – Item Type in Chapter 2C, Code Tables, for suggested values.

ITM-5: Item Category (CWE) 02189

Definition: The Item Category is a classification of material items into like groups for the purpose of categorizing purchases and reporting within a materials management setting. The Item Category classification is a lower level grouping of material items than what is described in ITM-3 as Item Type. UNSPSC is the recommended coding system.

ITM-6: Subject to Expiration Indicator (CNE) 02190

Definition: This field contains an indicator used as a reference to specify whether the item is subject to containing an expiration date. Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

ITM-7: Manufacturer Identifier (EI) 02191

Definition: This field identifies the identifying code of the manufacturer of the item.

ITM-8: Manufacturer Name (ST) 02275

Definition: This field identifies the name of the manufacturer of the manufacturer identified in ITM-7.

ITM-9: Manufacturer Catalog Number (ST) 02192

Definition: This field contains the catalog assigned to the item by the manufacturer.

ITM-10: Manufacturer Labeler Identification Code (CWE) 02193

Definition: This field contains the Labeler Identification Code (LIC) number assigned to the manufacturer that represents the manufacturer of the item.

ITM-11: Patient Chargeable Indicator (CNE) 02070

Definition: This field indicates whether the item is patient chargeable. Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

ITM-12: Transaction Code (CWE) 00361

Definition: This field contains the code assigned by the institution for the purpose of uniquely identifying a patient billing code specific for a supply item. In the context of this message, this is a code that is a cross-reference to the Item Code/Id. This field would be used to uniquely identify a procedure, supply item, or test for charges; or to identify the payment medium for payments. It can reference, for example, a CBC (a lab charge), or an Elastic Bandage 3'' (supply charge), or Chest 1 View (radiology charge). For instance the code would be 300-0001, with a description of CBC.

Refer to User-defined Table 0132 - Transaction Code in Chapter 2C, Code Tables, for suggested values. See Chapter 7 for a discussion of the universal service ID for charges.

ITM-13: Transaction Amount - Unit (CP) 00366

Definition: Unit price of transaction. Price of a single item. This field contains the dollar amount charged to patients for this item.

ITM-14: Stocked Item Indicator (CNE) 02197

Definition: This field contains an indicator signifying whether the item is stocked in any inventory location in the healthcare organization. Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

ITM-15: Supply Risk Codes (CWE) 02266

Definition: This field contains a code that identifies any known or suspected hazard associated with this material item. Refer to User-defined Table 0871 – Supply Risk Codes in Chapter 2C, Code Tables, for suggested values.

ITM-16: Approving Regulatory Agency (XON) 02199

Definition: This field contains a code indicating the regulatory agency the item has been approved by, such as the FDA or AMA.

Refer to User-defined Table 0790 – Approving Regulatory Agency in Chapter 2C, Code Tables, for suggested values.

ITM-17: Latex Indicator (CNE) 02200

Definition: This field contains an indicator signifying whether the item is made of or contains latex. Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

ITM-18: Ruling Act (CWE) 02201

Definition: This field contains a code indicating an act containing a rule that the item is legally required to be included in notification reporting. This code is often used for reporting or tracking. Refer to User-defined Table 0793 – Ruling Act in Chapter 2C, Code Tables, for suggested values.

ITM-19: Item Natural Account Code (CWE) 00282

Definition: This field contains the expense/natural account number from the general ledger chart of accounts associated with the item. Refer to HL7 Table 0320 – Item Natural Account Code in Chapter 4, Orders, for valid values.

ITM-20: Approved To Buy Quantity (NM) 02203

Definition: This field contains the quantity of this item that can be purchased within a user-defined time frame (e.g., one year) at the order unit of measure.

ITM-21: Approved To Buy Price (MO) 02204

Definition: This field contains the dollar limit of this item that you can purchase within a user-defined time frame (e.g., one year).

ITM-22: Taxable Item Indicator (CNE) 02205

Definition: This field contains an indicator signifying whether the item is taxable when purchasing the item or issuing the item to patients. Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

ITM-23: Freight Charge Indicator (CNE) 02206

Definition: This field contains an indicator signifying whether freight is an allowable charge to be allocated to the line of an invoice containing the item. Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

ITM-24: Item Set Indicator (CNE) 02207

Definition: This field contains an indicator signifying whether the item is an 'item set' rather than an individual item. An item set is a set of surgical supplies. Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

ITM-25: Item Set Identifier (EI) 02208

Definition: The Item Set Identifier is a unique code assigned to the material item by the Item Inventory Master catalog software application to identify the item set.

ITM-26: Track Department Usage Indicator (CNE) 02209

Definition: This field contains an indicator signifying whether the usage figures are tracked for this item by department. Refer to HL7 Table 0532 - Expanded Yes/no Indicator in Chapter 2C, Code Tables, for valid values.

ITM-27: Procedure Code (CNE) 00393

Definition: This field contains a unique identifier assigned to the service item, if any, associated with the charge. In the United States this is often the HCPCS code. Refer to Externally defined Table 0088 - Procedure code for suggested values. This field is a CNE data type for compatibility with clinical and ancillary systems. Refer to HL7 Table 0088 – Procedure Coding Systems in Chapter 2C, Code Tables, for valid values.

As of v2.6, the known applicable external coding systems include those in the table below. If the code set you are using is in this table, then you must use that designation.

ITM-28: Procedure Code Modifier (CNE) 01316

Definition: This field contains the procedure code modifier to the procedure code reported in ITM-27, Procedure Code, when applicable. Procedure code modifiers are defined by USA regulatory agencies such as CMS and the AMA. Multiple modifiers may be reported. Refer to Externally-defined Table 0340 - Procedure Code Modifier in Chapter 2C, Code Tables, for suggested values.

ITM-29: Special Handling Code (CWE) 01370

Definition: This field contains a special handling code to describe special handling considerations for this item. Refer to User-defined Table 0376 – Special Handling Code in Chapter 2C, Code Tables, for suggested values. The value set can be extended with user specific values.

ITM-30: Hazardous Indicator (CNE) 03388

Definition: This field contains an indicator signifying whether the item contains hazardous material or not. Refer to HL7 Table 0532 - Expanded yes/no indicator table in Chapter 2, Code Tables, for valid values.

ITM-31: Sterile Indicator (CNE) 03304

Definition: This field contains an indicator signifying whether the item is sterile or not. Refer to HL7 Table 0532 - Expanded yes/no indicator table in Chapter 2, Code Tables, for valid values.

ITM-32: Material Data Safety Sheet Number (EI) 03305

Definition: The Material Safety Data Sheet Number is the manufacturer's identification number for the Material Saftey Data Sheet (if one exists for the item). A Material Safety Data Sheet contains the characteristics, protected measures, and regulations to follow when handling the item. It is relevant for dangerous substances. Field3 3 and 4 of the EI data type may be blank for communicating MSDS number; Manufacturer is already identified in this message via ITM-7, Manufacturer Identifier, and ITM-8, Manufacturer Name.

ITM-33: United Nations Standard Products and Services Code (CWE) 03306

Definition: The United Nations Standard Products and Services Code is the category code assigned by the UNSPSC organization to the item. Please refer to the code "UNSPSC" as indicated for the United Nations Standards Products and Services Code as referenced in HL7 Table 0396 - Coding System in Chapter 2C, Code Tables.

ITM-34: Contract Date (DR) 02415

Definition: The date that the contract becomes effective (Range Start Date/Time) and when it expires (Range End Date/Time) for the item specified in ITM-1. The effective date is the date that the contract becomes available to purchase this item. The expiration date is the date that the contract becomes unavailable to purchase this item.

ITM-35: Manufacturer Contact Name (XPN) 02416

Definition: This field contains the name of the contact person associated to the manufacturer of this item.

ITM-36: Manufacturer Contact Information (XTN) 02417

Definition: This field contains the contact information of the contact person associated to the manufacturer of this item.

ITM-37: Class of Trade (ST) 02418

Definition: This field contains the class of trade if identified at the item level.

ITM-38: Field Level Event Code (ID) 02419

Definition: The event code related to the item in ITM.1. Refer to HL7 Table 0180 – Master File Action Code table in Chapter 2, Code Tables, for valid values.