IVT - Material Location Segment

The Material Location segment (IVT) contains information specific to an inventory location for the inventory supply item in the Material Item (ITM) segment.

HL7 Attribute Table - IVT - Material Location Segment

Seq#	Data Element Name	DataType	Usage	Vocabulary	Cardinality	Item #	Length	C.LEN	Flags
IVT
1	Set Id – IVT	SI	R		[1..1]	02062	[1..4]
2	Inventory Location Identifier	EI	R		[1..1]	02063
3	Inventory Location Name	ST	O		[0..1]	02277		999	#
4	Source Location Identifier	EI	O		[0..1]	02064
5	Source Location Name	ST	O		[0..1]	02278		999	#
6	Item Status	CWE	O	0625(S) Item Status Codes(Suggested)	[0..1]	02065
7	Bin Location Identifier	EI	O		[0..*]	02066
8	Order Packaging	CWE	O	0818 Package	[0..1]	02067
9	Issue Packaging	CWE	O		[0..1]	02068
10	Default Inventory Asset Account	EI	O		[0..1]	02069
11	Patient Chargeable Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02070
12	Transaction Code	CWE	O	0132 Transaction Code	[0..1]	00361
13	Transaction Amount - Unit	CP	O		[0..1]	00366
14	Item Importance Code	CWE	O	0634 Item Importance Codes	[0..1]	02073
15	Stocked Item Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02074
16	Consignment Item Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02075
17	Reusable Item Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02076
18	Reusable Cost	CP	O		[0..1]	02077
19	Substitute Item Identifier	EI	O		[0..*]	02078
20	Latex-Free Substitute Item Identifier	EI	O		[0..1]	02079
21	Recommended Reorder Theory	CWE	O	0642 Reorder Theory Codes	[0..1]	02080
22	Recommended Safety Stock Days	NM	O		[0..1]	02081		4	#
23	Recommended Maximum Days Inventory	NM	O		[0..1]	02082		4	#
24	Recommended Order Point	NM	O		[0..1]	02083		8	#
25	Recommended Order Amount	NM	O		[0..1]	02084		8	#
26	Operating Room Par Level Indicator	CNE	O	0532(R) Expanded Yes/no Indicator(Required)	[0..1]	02085

IVT-1: Set Id – IVT (SI) 02062

Definition: This field contains a sequential number that identifies this segment within a given Material Location segment group. For the first occurrence of the segment, the sequence number shall be one; for the second occurrence, the sequence number shall be two; etc.

IVT-2: Inventory Location Identifier (EI) 02063

Definition: This field contains the code identifying an inventory supply location that stocks or purchases this item.

IVT-3: Inventory Location Name (ST) 02277

Definition: This field contains the name of the inventory supply location identified in IVT-2, Inventory Location Identifier.

IVT-4: Source Location Identifier (EI) 02064

Definition: This field contains the code identifying the source location that purchases and stocks items in addition to filling supply requests for the location specified in IVT-2, Inventory Location Identifier. For example, IVT-2 may be considered Central Supply, an inventory location that issues to departments. IVT-3, Inventory Location Name, may be considered General Stores, a supply location that most items are received into when delivered to the healthcare facility. General Stores would then replenish the Central Supply inventory. Central Supply would then issue supplies to departments based on requests for supplies.

IVT-5: Source Location Name (ST) 02278

Definition: This field contains the name of the source supply location identified in IVT-4, Source Location Identifier.

IVT-6: Item Status (CWE) 02065

Definition: This field contains the status that applies to the inventory supply item for the inventory location specified in IVT-2. Refer to User-defined Table 0625 – Item Status Codes in Chapter 2C, Code Tables, for suggested values.

IVT-7: Bin Location Identifier (EI) 02066

Definition: A unique code assigned to a bin location located within the inventory location in IVT-2, where the inventory supply item may be stored.

IVT-8: Order Packaging (CWE) 02067

Definition: This field contains the primary packaging unit by which the item can be requisitioned or ordered to replenish the inventory supply item for the corresponding inventory location specified in IVT-2, Inventory Location Identifier. See User-defined Table 0818 – Package as described in PKG-2 Packaging Units, and presented in Chapter 2C, Code Tables, for suggested values.

IVT-9: Issue Packaging (CWE) 02068

Definition: This field contains the primary issue packaging unit by which the inventory supply item can be issued to departments or other locations by the corresponding inventory location specified in IVT-2. See User-defined Table 0818 – Package as described in PKG-2 Packaging Units, and presented in Chapter 2C, Code Tables, for suggested values.

IVT-10: Default Inventory Asset Account (EI) 02069

Definition: This field contains the general ledger number for the default inventory asset account used in journal transactions associated with items stored in this inventory location. The account includes all elements of a general ledger account (a fully qualified general ledger account number). All elements may include a corporation, department/cost center account, and expense account.

IVT-11: Patient Chargeable Indicator (CNE) 02070

Definition: This field indicates whether the item is patient chargeable at this inventory location. Refer to HL7 Table 0532 - Expanded Yes/no Indicator Table in Chapter 2C, Code Tables, for valid values.

IVT-12: Transaction Code (CWE) 00361

Definition: This field contains a code that is used by a billing system to charge for the inventory supply item, the descriptive name of the patient charge for that system (as it may appear on a patient's bill or charge labels) and the name of the coding system that assigned the charge code. Refer to User-defined Table 0132 – Transaction Codes in Chapter 2C, Code Tables, for suggested values.

IVT-13: Transaction Amount - Unit (CP) 00366

Definition: This field contains the dollar amount charged to patients for this single inventory supply item.

IVT-14: Item Importance Code (CWE) 02073

Definition: This field contains an indicator of the level of importance of an item considered for this inventory location, such as an indicator signifying whether the item is considered critical for this inventory location. Refer to User-defined Table 0634 – Item Importance Codes in Chapter 2C, Code Tables, for suggested values.

IVT-15: Stocked Item Indicator (CNE) 02074

Definition: This field contains an indicator that identifies whether the item is regularly stocked in this inventory location. Stock items are ordered regularly as part of the healthcare organization's inventory replenishment cycle. If the item is not regularly stocked in this inventory location (non-stock item), the item is available to be ordered from this inventory location if requested by a department. Refer to HL7 Table 0532 - Expanded Yes/no Indicator Table in Chapter 2C, Code Tables, for valid values.

IVT-16: Consignment Item Indicator (CNE) 02075

Definition: This field contains an indicator signifying whether the inventory supply item is purchased on consignment. If the item is purchased on consignment, the healthcare organization does not pay for the inventory supply item until it is used. Refer to HL7 Table 0532 - Expanded Yes/no Indicator Table in Chapter 2C, Code Tables, for valid values.

IVT-17: Reusable Item Indicator (CNE) 02076

Definition: This field contains an indicator signifying that the inventory supply item is reusable, for example, after sterilization. Refer to HL7 Table 0532 - Expanded Yes/no Indicator Table in Chapter 2C, Code Tables, for valid values.

IVT-18: Reusable Cost (CP) 02077

Definition: This field contains the issue cost charged to a department or patient for a reusable item. This cost is calculated based on the cost of reprocessing the item. Examples of reusable items are linens, restraints, and procedure packs (custom for specific procedures).

IVT-19: Substitute Item Identifier (EI) 02078

Definition: The substitute item is an item that is recommended as a substitute for the corresponding item in ITM-1.

IVT-20: Latex-Free Substitute Item Identifier (EI) 02079

Definition: The latex-free substitute item is an item that is latex-free, recommended as a substitute for the corresponding item in the ITM-1 segment when a latex-free item is needed.

IVT-21: Recommended Reorder Theory (CWE) 02080

Definition: This field contains the method used to calculate a recommendation for when and how much of an inventory supply item to reorder. Refer to User-defined Table 0642 – Reorder Theory Codes in Chapter 2C, Code Tables, for suggested values.

IVT-22: Recommended Safety Stock Days (NM) 02081

Definition: This field contains the number of days for stock to be kept on-hand to cushion against a stock-out for this item.

IVT-23: Recommended Maximum Days Inventory (NM) 02082

Definition: This field contains the maximum number of days of inventory to have on-hand at any one point in time. This value is used in calculations of recommended order quantities

IVT-24: Recommended Order Point (NM) 02083

Definition: This field contains the on-hand quantity referencing the recommended level of inventory at which the item should be re-ordered.

IVT-25: Recommended Order Amount (NM) 02084

Definition: This field contains the quantity that the system should recommend to order when the on-hand quantity is equal to or less than the reorder point. The quantity should be set at the Order Unit of Measure.

IVT-26: Operating Room Par Level Indicator (CNE) 02085

Definition: This field contains an indicator that determines whether on-hands inventory will be decremented when performing Preference List Issues. Refer to HL7 Table 0532 - Expanded Yes/no Indicator Table in Chapter 2C, Code Tables, for valid values.

If valued with a 'Y', this indicates to the system that the item to be issued is contained in an OR Par Level area (in an actual Operating Room) and not an Operating Room inventory area; therefore, on-hands of the Operation Room inventory area will not be decremented. If valued with a 'N', the item is contained in an Operating Room inventory location and on-hands will be decremented when performing Preference List Issues.